Executive Assistant BR (Remote) – São Paulo

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Summary:

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be proactive, efficient, and able to handle multiple tasks while maintaining a high level of professionalism and confidentiality. You will be responsible for managing schedules, coordinating meetings, handling communications, and assisting with special projects. The Executive Assistant plays a critical role in ensuring the smooth operation of the executive’s day-to-day activities.

Key Responsibilities:

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Serve as the point of contact between executives and internal/external stakeholders.
• Prepare and edit correspondence, reports, and presentations for executive review.
• Coordinate executive team meetings, prepare agendas, and distribute meeting minutes.
• Handle confidential and sensitive information with discretion.
• Assist with the preparation of executive reports and presentations.
• Organize and prioritize incoming communications, responding when appropriate.
• Assist with special projects as needed, including research and document preparation.

Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, anticipate needs, and manage multiple priorities.
• High level of discretion and professionalism in handling confidential information.
• Bachelor’s degree preferred, but not required.

Desired Skills:

• Experience with project management software and tools.
• Familiarity with handling travel logistics and event planning.
• Ability to work in a fast-paced environment with minimal supervision.

This position offers the opportunity to work closely with senior leadership and contribute to the success of our organization. If you are a proactive and dedicated professional, we encourage you to apply.