Executive Assistant – São Paulo

Key Responsibilities:

• Manage complex and high-volume calendars for four executives, ensuring seamless scheduling across multiple priorities and dependencies
• Oversee email and chat communication, ensuring timely responses and effective prioritization
• Schedule and coordinate meetings, including milestone scheduling for projects
• Attend client meetings to take notes (no speaking required)
• Utilize tools such as Google Suite, Zoom, Slack, and Screendragon for efficient task execution
• Collaborate with the other EAs in Brazil to maintain consistency in workflows

Requirements

• Prior experience as a Virtual Assistant or in an administrative role within a fast-paced, creative services environment
• Strong prioritization and organizational skills, capable of managing 30+ projects simultaneously
• Excellent written communication skills with impeccable English; attention to detail is critical
• Ability to navigate complex scheduling without causing conflicts or friction
• Interested in creative service industry

Benefits

• $2,500/month
• Paid time off

If you have a passion for organization, thrive in a dynamic environment, and can handle intense scheduling demands, we encourage you to apply!