Senior Executive Assistant – São Paulo

We are seeking a proactive and detail-oriented Executive Assistant to support our executive team. The ideal candidate will have at least three years of experience in a similar role, exhibiting strong organizational, communication, and problem-solving skills. This role is pivotal in ensuring the smooth operation of executive functions and contributing to the overall efficiency of the organization.

Requirements

Key Responsibilities:

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements
• Act as the primary point of contact between executives and internal/external stakeholders. Handle correspondence, draft emails, and prepare documents as needed
• Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items
• Assist in managing projects and initiatives, ensuring timely completion and adherence to company standards
• Maintain and organize important documents, files, and records. Prepare reports, presentations, and other documents as required
• Oversee office operations, manage supplies, and ensure a well-organized work environment
• Handle sensitive information with the utmost confidentiality and discretion
• Required Qualifications:
• Minimum of 3 years of experience as an executive assistant or in a similar administrative role